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Travel and accommodation management software

One connected workspace. From roster to room.

Built within Microsoft SharePoint, connecting FIFO travel, accommodation, workforce rostering, transport, village operations and site services.

13-module scope: core operational workflows plus Gym and dedicated Bus Management previews planned for a future system update.

Explore the interactive demoRequest a tailored demonstration
Beyond the booking

Plan the swing.
Connect everything around it.

For FIFO and remote operations, the journey does not end at the airport.

01

Plan

Align crews, roster cycles, mobilisation and readiness checks.

02

Travel

Coordinate flight legs, passenger details and onward transfers.

03

Stay

Allocate rooms, prepare arrivals and organise housekeeping.

04

Operate

Connect aerodrome duties, deliveries, approvals and reporting.

Built around the people doing the work

Clear for the employee.
Connected for the coordinator.

Employee view

Know what comes next.

A personal dashboard connects the next roster, flight, transfer and room allocation. Employees can follow their itinerary, review required acknowledgements and raise a change request without losing the context of their trip.

  • Roster, flight and accommodation details together
  • Seat selection and configured charter check-in
  • Requests, documents, notifications and assigned duties
Management view

Coordinate the complete operation.

Bring worker movement and village readiness into the same operational conversation. Teams can work from roster plans, manifests, room availability and service tasks while retaining review and approval responsibilities.

  • Multi-site trip planning and workforce itineraries
  • Room inventory, housekeeping and arrival coordination
  • Exceptions, operational records and reporting

The public demo uses fictional sample data. It does not connect to your tenant or create real bookings, signatures or approvals.

The complete connected scope

13 modules.
One operational picture.

Explore the core system and two planned additions. Open each module for its complete feature list.

01

Employee Self-Service

Give each employee one place to check their roster, flight, transfer and accommodation details, with requests and actions alongside the itinerary.

View 14 features
  • Personal travel dashboard
  • Individual FIFO shift rosters
  • Flight and transfer details
  • Aircraft seat selection
  • Online charter flight check-in
  • Baggage and dangerous goods declarations
  • QR-code boarding passes
  • Flight and accommodation itineraries
  • Room allocations and accommodation details
  • Travel and roster change requests
  • Employee acknowledgements
  • Personal travel documents
  • Notifications and assigned actions
  • Mobile-compatible employee interface
02

Workforce Rostering

Coordinate roster cycles with travel and accommodation instead of maintaining disconnected plans. Separate draft changes from published rosters and track worker acknowledgements.

View 11 features
  • FIFO roster planning: 8/6, 2/1 and custom cycles
  • Multiple crews and shift configurations
  • Day and night shift management
  • Crew allocation and worker assignments
  • Published rosters and draft changes
  • Roster change requests
  • Roster acknowledgements
  • Planned working hours and breaks
  • Roster history and publication tracking
  • Travel and accommodation scheduling integration
  • Connection to SMP 365 HR Management
03

Flight & Transfer Management

Bring schedules, passenger allocation and charter check-in into a connected workflow. Commercial airline booking and check-in remain with the relevant airline or booking service.

View 15 features
  • Flight scheduling and service management
  • Multiple airports, sites and aircraft
  • Flight manifests and passenger lists
  • Aircraft seat maps and inventory
  • Passenger seat allocation
  • Flight waitlists
  • Charter flight passenger check-in
  • Passenger declarations
  • QR-code charter boarding passes
  • Booking references and passenger notes
  • Flight and check-in status tracking
  • Flight schedule and manifest exports
  • Commercial airline booking and check-in links
  • Flight change notifications
  • Arrival and departure coordination
04

Trip Planning & Mobilisation

Connect the travel legs, accommodation and readiness checks for a mobilisation. Make pending bookings, exceptions and approvals visible before someone travels.

View 12 features
  • Multi-site trip planning
  • Worker travel scheduling
  • Flight, bus and accommodation coordination
  • Arrival and departure planning
  • Travel readiness checks
  • Pre-travel compliance checklists
  • Pending travel bookings and approvals
  • Employee travel itineraries
  • Travel exception management
  • Workforce mobilisation tracking
  • Return-to-site scheduling
  • Roster-based travel planning
05

Village & Accommodation Management

Manage room inventory, allocations, recorded arrivals and departures from a village workspace. Reservations, occupancy and maintenance holds help teams prepare for the next swing.

View 15 features
  • Village and camp management dashboard
  • Room and bed inventory
  • Room allocations and reservations
  • Permanent and temporary accommodation
  • Resident accommodation profiles
  • Building and room management
  • Live and future reservation views
  • Resident check-in and check-out
  • Arrival and departure management
  • Room availability tracking
  • Room maintenance holds
  • Room inspection records
  • Accommodation reservation history
  • Roster-linked room allocation
  • Occupancy and utilisation reporting
06

Housekeeping & Operational Duties

Connect cleaning and operational duties with the rooms, people and shifts they support. Keep completion, defects and supervisor verification together for an auditable handover.

View 15 features
  • Housekeeping task scheduling
  • Routine and departure cleans
  • Deep-clean assignments
  • Staff duty allocation
  • Employee task dashboards
  • Shift-linked assignments
  • Digital housekeeping checklists
  • Room inspection checklists
  • Task completion records
  • Supervisor verification
  • Maintenance defect reporting
  • Photo evidence attachments
  • Outstanding work tracking
  • Housekeeping performance reporting
  • Cleaning history and audit records
07

Aerodrome Operations Management

Organise airfield inspections, movements, hazards, maintenance and handovers. Records support your operational process; regulatory responsibilities and operational decisions remain with authorised personnel.

View 21 features
  • Aerodrome operations dashboard
  • Aircraft arrival and departure coordination
  • Airfield operational overview
  • Aerodrome inspection scheduling
  • Custom aerodrome inspection checklists
  • Wildlife hazard and bird activity reporting
  • Foreign Object Debris (FOD) inspections
  • Airfield defect and hazard reporting
  • Aerodrome asset registers
  • Maintenance records and tracking
  • Operational restrictions
  • Airside access and works registers
  • Permit and work-order references
  • NOTAM coordination records
  • Operational logs and shift handovers
  • Aircraft movement records
  • Aerodrome staff scheduling
  • Worker competency and access controls
  • Operational duty assignments
  • Compliance records and reporting
  • Inspection verification and digital sign-off
08

Truck Day & Delivery Management

Coordinate deliveries with the receiving team. Record unloading controls, goods checks and discrepancies, then route exceptions for verification and closeout.

View 17 features
  • Truck delivery scheduling
  • Delivery and purchase order references
  • Vehicle and driver records
  • Safe unloading checklists
  • Risk Assessment and Take 5 references
  • Spotter and traffic management controls
  • Goods receiving
  • Quantity reconciliation
  • Food temperature checks
  • Cold-chain verification
  • Expiry and batch inspections
  • Packaging inspections
  • Damaged goods reporting
  • Delivery discrepancy reporting
  • Quarantine and rejected goods tracking
  • Delivery photo evidence
  • Manager verification and closeout
09

Approvals & Administration

Make requests and exceptions visible to the people responsible for reviewing them. Configure role and site access, task allocation and verification around your operation.

View 12 features
  • Travel request approval workflows
  • Employee change requests
  • Pending booking approvals
  • Exception management
  • Worker and supervisor role management
  • Site-specific access permissions
  • Supervisor task allocation
  • Independent task verification
  • Pre-travel compliance requirements
  • Employee and management permissions
  • Travel notification administration
  • Approval history and audit trails
10

Reporting & Operational Dashboards

Bring roster, travel, accommodation and task information into focused operational views. Use exports and reconciliation to support planning and follow-through.

View 15 features
  • Travel operations overview
  • Rostered traveller reporting
  • Confirmed flight legs
  • Accommodation occupancy
  • Room check-in records
  • Travel exceptions
  • Workforce itineraries
  • Flight manifests
  • Passenger check-in status
  • Roster and travel discrepancies
  • Supplier reconciliation
  • Flight schedule exports
  • Manifest CSV exports
  • Accommodation utilisation
  • Operational task completion reporting
11

Microsoft 365 Integration & Security

Work inside Microsoft SharePoint with your existing Microsoft 365 identity. Agree access roles, integrations, notifications and governance during implementation.

View 14 features
  • Runs within Microsoft SharePoint
  • Customer-controlled SharePoint data storage
  • Microsoft Entra ID authentication
  • Single sign-on through Microsoft 365
  • Employee and management interfaces
  • Role-based permissions
  • SharePoint document management
  • Version history and audit trails
  • Microsoft Outlook notifications
  • Light and dark themes
  • Mobile-responsive interface
  • Optional integration with SMP 365 HR
  • Connection with SMP 365 LMS and Safety Management systems
  • No separate platform login required
12Planned addition · demo preview

Gym Management, Inspections & Declarations

Preview the intended approach to equipment inspections, defects and employee declarations. This module is planned for a future system update; the website demonstration does not establish access or accept a legal waiver.

View 20 features
  • Gym facility management
  • Gym equipment and asset register
  • Scheduled safety inspections
  • Daily, weekly and monthly inspections
  • Equipment condition checks
  • Gym cleanliness and hygiene inspections
  • Hazard and defect reporting
  • Equipment isolation and out-of-service tracking
  • Maintenance requests and corrective actions
  • Gym inductions
  • Gym safety acknowledgements
  • Employee gym-use declarations
  • Liability waiver forms
  • Electronic employee signatures
  • Declaration expiry and renewal
  • QR-code access to gym declarations
  • Gym access compliance checks
  • Employee declaration dashboard
  • Inspection history and audit records
  • Photo evidence and inspection closeout
13Planned addition · demo preview

Bus Scheduling & Transport Management

Explore a sample timetable, capacity view and passenger list for airport, village and worksite transfers. Dedicated bus management is planned for a future system update; this preview does not create a transport booking.

View 25 features
  • Bus timetable management
  • Scheduled bus services
  • Airport-to-site transfers
  • Site-to-airport transfers
  • Village-to-worksite transport
  • Multiple bus routes
  • Pickup and drop-off locations
  • Bus fleet management
  • Vehicle registers
  • Driver allocation
  • Driver shift schedules
  • Passenger manifests
  • Passenger seat allocations
  • Bus capacity management
  • QR-code passenger boarding
  • Passenger attendance records
  • Trip status updates
  • Departure and arrival tracking
  • Flight-to-bus coordination
  • Employee roster integration
  • Bus transport booking requests
  • Schedule change notifications
  • Bus maintenance records
  • Vehicle pre-start inspections
  • Transport history and reporting
A closer look

Travel, accommodation
and the wider operation.

Is this one system or a collection of separate applications?

SMP 365 Travel & Accommodation Management System brings employee travel, FIFO rosters, flights, village accommodation and operational services into a connected SharePoint workspace. The page presents a 13-module scope, including Gym and dedicated Bus Management previews planned for a future update. Confirm the modules and configuration included in your deployment with SMP 365.

Can employees use it on a mobile device?

The employee interface is mobile-compatible. Workers can view travel and accommodation details, roster information, itineraries and assigned actions. The website demo also adapts to smaller screens; dense management tables scroll within their own panels.

Does the demo create flight bookings or valid boarding passes?

No. This public demonstration uses fictional people and sample records. Seat selections, check-ins, allocations and approvals shown here do not create live bookings. Any sample pass is invalid for travel. In the deployed system, charter workflows must be configured for the authorised operator; commercial airline booking and check-in use airline or booking-service links.

Are Gym and Bus Management available in the current system?

These two modules are planned additions. Their interactive previews demonstrate the intended workflow ahead of a future system update. Ask SMP 365 to confirm release timing and scope before relying on either module for your deployment.

How does it connect with HR, learning and safety?

Travel and accommodation scheduling can connect with workforce rosters and SMP 365 HR. Connections with SMP 365 LMS and Safety Management support the wider workforce process. Integration scope, required licences, permissions and data flows are agreed during solution design.

Where is the information managed?

The system runs within Microsoft SharePoint with customer-controlled SharePoint data storage and Microsoft 365 identity. Role-based access, document handling, version history and audit trails support your governance requirements. Confirm external integrations, notifications and retention requirements for your chosen deployment.

Your tenant. Your data. Your control.

Runs within Microsoft SharePoint with customer-controlled SharePoint data storage. Confirm modules, licensing, roles, integrations and governance during solution design.

SMP 365 HR ManagementSMP 365 LMSSMP 365 Safety ManagementSecurity and data handling
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